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EXHIBITOR FREQUENTLY ASKED QUESTIONS
What are the NHIA 2008 Annual Conference & Exposition dates?
Overall dates are Sunday, March 9,– Tuesday, March 11
2008 – Exhibit hours are shown below.
You can view the Schedule at a Glance (pdf) for more detailed information.
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Where will the NHIA 2008 Annual Conference & Exposition be located?
The Phoenix Convention Center– South Building - Halls F & G in Phoenix, Arizona. The Convention Center is conveniently located two blocks within walking distance to the headquarter hotel, the Hyatt Regency Phoenix.
Airport Info:
The Phoenix Sky Harbor International Airport Is located approximately ten minutes from the heart of downtown Phoenix and the Hyatt Regency Phoenix. Twenty-one major airlines provide nonstop or direct flights to/from 104 cities worldwide from Sky Harbor.
Getting to/from the Airport and Hotel: attached link to travel page
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What is the professional profile of the typical conference
attendee?
Attendees include all those providing alternate site infusion services including:
- CEO'S
- Owners
- Senior Leaders
- Managers
- Pharmacists
- Nurses/CRNIs
- Pharmacy Professionals
- Pharmacy Technicians
- Reimbursement Specialists
- Sales & Marketing Professionals
- Consultants
- Other Clinicians
- IT Professionals
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How many people attend the Conference?
There were more than 1,600 attendees in 2007
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How many exhibits are there? How many exhibitors?
There are more than 100 booths representing over 75 exhibiting companies
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What is the cost of a booth?
Booth space is $35 per square foot or $3,500 for a 10x10 + $100 for a corner location. Business Affiliate Members receive a 10% discount and priority assignment
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What do I get with a booth?
Each exhibiting company receives 4 complimentary exhibitor badges for every 10x10 booth contracted. Each badge holder is entitled to attend the:
- Opening reception in the exhibit hall
- Breakfast Symposia (3)
- Box lunches in exhibit hall (2)
- General Sessions (3)
- Track Programs
- Continuing education credit (pharmacy & nursing CE)
- Two Complimentary Show Guide listings -- alphabetical and by product/service if contracted by December ‘08
- 8’ booth background drapes, 3’ side rail drapes and an identification sign; the hall aisles are carpeted and NHIA provides general hall cleaning and security.
Please note: In accordance with the Association Rules and Regulations, all booth spaces are required to be carpeted
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What are the exhibit hall hours? (subject to change)
- Sunday, March 9: 5 pm–7:30 pm w/Opening Reception
- Monday, March 10: 12:15 pm- 4:15 pm
- Tuesday, March 11: 12:15 am–3:15 pm
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When can I setup my booth?
Setup/Installation begins:
- Saturday, March 8: 8 am–5 pm
- Sunday, March 9: 8 am–1 pm
(displays not started or prearranged for late setup will be assembled by the Association at the exhibitor’s expense). Displays must be fully operational by 5 pm, Sunday, March 9.
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When does breakdown occur?
Breakdown begins:
- Tuesday, March 11: 3:15 pm–8 pm (crates will not be returned until aisle carpet is up)
- Wednesday, March 12: 8 am-12Noon (trucks must be checked in by 10 am)
Note: No breakdown or dismantling of booths can begin prior to 3:15 pm, Tuesday, March 11
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Where can I find information about ordering services for my booth?
Exhibitor service kits will be mailed mid December. It will also be available through NHIA's webpage www.nhia.org and at www.myfreemanonline.com. Exhibitors will be asked to register, create a login id and password.
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Where do I ship my booth/materials?
All EXHIBITOR freight is being shipped to Roadway Express warehouse with arrivals up until 3/6/08. The address is:
TO (Exhibitor Name): ______________________
C/O: Freeman
Roadway Express
2021 South 51st Street
Phoenix, AZ 85043
Event: NHIA 2008 Annual Conference & Exposition
BOOTH NO. ______ NO. ____ OF _____ PCS
After 3/6/08 all Exhibitor freight will have to be shipped directly to Convention Center to arrive on Saturday, 3/8/08. The address is:
TO (Exhibitor Name): ____________________
C/O: FREEMAN
Phoenix Convention Center
111 3rd Street
Phoenix, AZ 85004
Event: NHIA 2008 Annual Conference & Exposition
BOOTH NO. ______ NO. ____ OF _____ PCS
Additional information on shipping can be found in your Exhibitor Service Manual or online at http://www.myfreemanonline.com/fol/user/splashPage.jsp?showId=199033 .
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Are there restrictions on the types of souvenirs I can
dispense from my booth?
Exhibitors are encouraged to offer giveaways to draw attendees into their booth at their discretion. If an exhibitor has a specific question or concern regarding a giveaway, he/she should contact Pam Mulvehill, Exhibits Manager at 317/834-0999 or psmulvehill@comcast.net
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How do I get exhibitor badges?
Forms have been sent to each company. Contact Pam Mulvehill at psmulvehill@comcast.net or 317/834-0999 to receive your personalized registration forms.
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How many badges do I get with a booth?
Each 10x10 booth contracted, receives 4 complimentary exhibitor badges. Each badge holder is entitled to:
- Opening reception in the exhibit hall
- (3) Breakfast Symposia
- (2) Box lunches in exhibit hall
• General Sessions
- Track Programs
- Continuing education credit (pharmacy & nursing CE)
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Where will exhibitor registration be and what are the hours?
Exhibitor registration (and registration for all events) will be located in the South Building - of the Phoenix Convention Center:
- Saturday, March 8, 1:00am–5:00pm
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Sunday, March 9: 7:00am–6:00pm
- Monday, March 10: 8:00am–6:00pm
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Tuesday, March 11: 8:00am–6:00pm
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Where can I find information about lead retrieval services?
Contact Dietze Enterprises at 312-329-9073 or visit the Exhibitor Service Manual at http://www.myfreemanonline.com/fol/user/splashPage.jsp?showId=199033 for order forms.
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Where can I find a current floor plan?
Click here
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Where can I find a current list of exhibitors?
Click here
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What kinds of marketing & promotional things can I do?
NHIA offers a variety of ways exhibitors can market and promote their presence at the Annual Conference. These include:
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What is the conference hotel?
The Hyatt Regency Phoenix plays host to NHIA’s 2008 Annual Conference & Exposition. The hotel is conveniently located two blocks from the Convention Center. Visit our Hotel Information page for more information.
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What is the room rate?/How do I make reservations?
Visit our Hotel Information page for more information.
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Why should I stay in the NHIA hotel room block?
- Convenience: Activities and programs that are not held in the Convention Center are generally held at a conference hotel.
- Networking: Most conference attendees say that a major benefit of the NHIA annual conference is the interaction with others in the field. When you stay at a conference hotel, there are many opportunities to interact with your peers, talk over a drink or snack, or chat in one of the conversation areas in the lobby.
- Support Your Association and Future Conferences: When NHIA fills—or exceeds—the contracted room block, this gives us a firm foundation for negotiating with future hotels. The bigger the room block, the greater the opportunity to acquire prime cities, prime hotels, prime meeting space, and prime guest room rates! Help keep your Association’s—and your— costs down by staying at a conference hotel.
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How far is the Phoenix Airport from the hotel?
The Phoenix Sky Harbor International Airport is located approximately ten (10) minutes from downtown Phoenix. Twenty-one major airlines provide nonstop or direct flights to/from 104 cities worldwide from Sky Harbor.
Visit out Travel Information page for more details.
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